Careers

Staff

Stites & Harbison recognizes that having the right people onboard is critical to our success as a firm. Every individual plays an important role. That is true for our attorneys, administrative professionals, paralegals, and professional support personnel.

Job Openings:

Part-Time Intellectual Property Law Clerk* - Alexandria, Va. office

Stites & Harbison, PLLC, a full-service law firm, has a great opportunity for a current law student seeking practical and hands-on experience in intellectual property law. The firm has an established intellectual property practice and is seeking candidates for a law clerk position on a part-time basis to support the firm’s Alexandria, VA office. Responsibilities will include preparing and filing new patent applications and other prosecution documents, as well as supporting the intellectual property practice.

This is not an associate position, and established attorneys are not eligible.

This is also not a remote position and only candidates within commuting distance of the office will be considered. We offer a business casual atmosphere that promotes a positive work environment for all employees.

Qualifications:

Eligibility is limited to students enrolled in an ABA-accredited law school.
Broad knowledge of, or interest in, intellectual property and technology law.
Ideal candidate has a B.S. in electrical engineering, computer engineering, or computer science.
Excellent academic credentials.
Strong verbal, written, and interpersonal skills.

Please apply by submitting a cover letter, law school transcript, writing sample, and resume to Tracey Moore.

Legal Assistant - Atlanta, Ga. office

Stites & Harbison PLLC, a full-service law firm, is looking for a full-time Legal Assistant to provide high-level administrative support to our busy attorneys in Atlanta, Georgia.

Responsibilities:

Drafting of standard pleadings, correspondence, memoranda, and other documents.
Federal/State/Appellate court e-filings.
Document management including filing, indexing, scanning, saving, and organizing.
Publishing conflict checks, processing new matter requests, drafting engagement letters, and updating client and contact lists.
Reviewing/releasing daily time entries for assigned attorneys utilizing Firm approved narrative guidelines.
Managing client billing matters; reviewing and editing pre-bills in collaboration with designated billing coordinator.
Processing expense reimbursement via Chrome River.
Serve as liaison between the attorneys and client and other third parties.
Prepare hearing folders and trial binders.
Communicate with court personnel, opposing counsel, and others.
Perform administrative duties (calendar hearings, and deadlines, organize case files, manage logistics, etc.).

Qualifications:

3+ years of law firm administrative experience.
Experience with Office 365 with proficient use of Word (with Track Changes) and Excel.
Technical knowledge to learn Service Group-specific software.
Meticulous attention to detail. Excellent grammar, spelling, and proofreading, as well as strong organizational skills.

Please apply by submitting a cover letter and resume to Stan Pyrdum.

IT Senior Systems Engineer* - Lexington/Louisville office

Stites & Harbison, PLLC is a full-service law firm looking for a full-time Senior IT Systems Engineer to join its firm-wide Technology Group. Based in Lexington or Louisville, this role is responsible for providing infrastructure leadership and technical expertise for our IT department, ensuring the smooth operation and continuous improvement of our IT infrastructure. This includes Windows servers, Azure, Intunes, Active Directory, Windows desktops, software deployments, storage and networking systems.

The successful candidate will be supported by a team of professionals and share technical leadership with the Data and Workflow Senior Systems Engineer.

Please note that this is NOT a remote position and only candidates who are able to work from either the firm’s Lexington, KY or Louisville, KY offices will be considered.

Responsibilities

Oversee day-to-day operations, manage problems, and escalate issues when necessary.
Manage large enterprise projects, such as data center migrations and application rollouts.
Oversee and optimize IT infrastructure, including networking, telephones, storage, and helpdesk support.
Design and manage a scalable cloud infrastructure using major cloud services.
Establish policies and technical standards for IT platforms.
Contribute to the departmental technical roadmap and budgeting process.
Provide technical solutions for customer issues.
Work collaboratively in project teams, often in a lead role.
Work with the training team to create, document, and implement IT department processes and procedures.
Maintain and troubleshoot server systems.
Provide technical support to internal customers.
Monitor the server environment for availability, security, and performance.
Work closely with the firm SIEM.
Possess expertise in various IT areas, including routing, firewalls, virtualization, cloud, SD-WAN, Wi-Fi, and more (see full list below).
Install, configure, and test hardware and software.
Upgrade server hardware and software, ensuring a smooth transition for users.
Maintain knowledge of server products in the marketplace.
Communicate effectively using written and verbal skills.
Oversee with the security team, security assessments, and mitigate risks.
Perform other duties as assigned.

Requirements

Experience as a senior systems engineer (legal space preferred).
Working on-site at either the Louisville or Lexington offices is required.
In-depth knowledge of the Windows operating system.
Broad knowledge of related technologies, including storage, capacity management, performance management, hardware lifecycle management, asset management, security, scripting/programming, patch/configuration management, networking, Linux, mobile devices, and Mac OS.
Project management experience.
Experience with cloud computing technologies (AWS, Microsoft Azure).
Experience with HITRUST, ISO, ITIL standards, and implementation.
Strong vendor management and IT cost-management skills.
Ability to provide technical leadership with a balance of vision and pragmatism.
Excellent problem-solving skills.
Ability to work well with others.
Flexibility to work off-hours when necessary.

Technical Skills

Routing
Systems Redundancy
Firewalls
Virtualization
Virtual server environment using VMWare
VMWare backups
Router and Switch configurations
Microsoft Intune Knowledge
Microsoft Exchange
Cloud experience
SD-WAN
Wi-Fi protocol
Knowledge of Meraki
Layer 3 Switching
DR Test Experience
Active Directory
Zoom Telephony
Litera, Intapp and Aderant Experience (plus)
iManage
Citrix
SAN environments
PowerShell experience
Mimecast Experience
DMARC

Please apply by submitting a cover letter and resume to Lee Pfeiffer. No phone calls at this time.

Accounting Staff* - Louisville, Ky. Office

Stites & Harbison, PLLC, a full-service law firm would like to add a highly qualified Accounting Clerk to support the daily operations of the accounting team in Louisville, Kentucky. This is a non-exempt, full-time position with excellent benefits.

We are seeking a detail-oriented and reliable Accounting Clerk to join our dynamic law office. The Accounting Clerk will be responsible for assisting in various accounting tasks, including but not limited to accounts payable, trust accounting, expense reimbursement, and general financial record-keeping. The ideal candidate will have a strong understanding of accounting principles, excellent organizational skills, and the ability to thrive in a fast-paced environment.

This is not a remote position and only candidates within commuting distance of the office will be considered. We offer a business casual atmosphere that promotes a positive work environment for all employees.

Responsibilities:

Processing vendor invoices and expenses incurred by the firm.
Verifying accuracy and completeness of invoices and expense reports.
Ensuring proper coding and categorization of expenses according to firm policies.
Processing check runs or electronic payments in accordance with established payment schedules.
Monitoring and managing accounts payable aging to ensure timely payment and prevent overdue balances.
Following established accounting policies, procedures, and controls to ensure accuracy and integrity of financial data.
Providing general administrative support to the accounting department as needed.

Required skills and qualifications:

High School Diploma (or equivalent); Associates Degree or Bachelor’s Degree in finance or accounting preferred
3+ years of experience bookkeeping, accounting, or related field
Excel – moderate skills, basic pivot tables, traditional formatting, basic formulas
Natural proficiency with math
Good time management skills and ability to prioritize
Excellent organizational skills and attention to detail
Proficiency with office productivity applications and aptitude for learning new systems

Preferred skills and qualifications:

Law firm accounting
Cash basis accounting
Bank reconciliations
Balance Sheet account reconciliations
Accounts Payable
Report Preparation

Please apply by submitting a cover letter and resume to Derek Halliburton.

Electronic Billing Specialist* - Louisville, Ky. Office

Stites & Harbison, PLLC, a full-service law firm would like to add a highly qualified Electronic Billing Specialist to our Client Billing team in Louisville, Kentucky. The successful candidate will be responsible for the handling of the firm’s ebilling operations. This position works closely with other Accounting & Finance staff, especially with Billing Coordinators, the Billing & Collections Manager and Accounting Managers nationally. This is a non-exempt, full-time position with excellent benefits.

Responsibilities:

Assist the Electronic Billing Supervisor in the set-up and implementation of new ebilling, including obtaining all necessary timekeeper billing rates and ensure client references have been established. Handling of the ebilling implementation will require coordination with the client, ebilling vendor (if necessary), the Principal Billing Partner or other attorneys.
Review of any client Outside Counsel Guidelines to establish and set up new clients in eBilling Hub and the firm’s financial accounting system.
Monitor eBilling Hub and all ebilling vendor sites in order to conduct continual and thorough account audits to resolve all invoice rejections or inability to upload invoices, in a timely manner. This requires close coordination with the Billing Coordinator and keeping the Electronic Billing Manager.
Actively participate in and assist the Electronic Billing Supervisor in meetings and training sessions with Accounting & Finance staff on all aspects of ebilling.
Provide feedback and recommendations to Accounting & Finance management on process improvements and reviews of ebilling policy and procedures. Also, research and respond to client, attorney or staff inquiries.

Required skills and qualifications:

High School Diploma (or equivalent); Associates Degree or Bachelor’s Degree in finance or accounting preferred
3+ years of law firm billing experience, including eBilling
Prior Elite Enterprise or 3E experience preferred

Please apply by submitting a cover letter and resume to Derek Halliburton.

Billing Specialist* - Louisville, Ky. Office

Stites & Harbison, PLLC, a full-service law firm would like to add a Billing Specialist to support the daily operations of the accounting team in Louisville, Kentucky. This is a non-exempt, full-time position with excellent benefits.

The ideal candidate has a natural passion for math and an eagerness to learn more about the overall billing process. Under the direction of the Billing Manager, the billing specialist will prepare and process billing invoices from pre-stage to final invoicing for firm clients.

Responsibilities:

Collaborate with attorneys, legal assistants and others to generate prebills, monitor unbilled time, ensure timely billing and collections.
Make edits to prebills per partner instructions including, but not limited to, time descriptions, transfers, write down/off of unbilled time/costs in conformity with firm policy.
Show tenacity and drive in following up with Billing Partners and others in order to resolve client billing issues and ensure invoices are approved and billed.
Reconciling and maintaining of client accounts and accrual schedules.
Review prebills and follow-up with attorneys to ensure that entries are posted to correct matters.
Editing and translating prebills into bills utilizing the 3E system.

Required skills and qualifications:

High School Diploma (or equivalent)
Proficiency in Elite, 3E, or ADERANT
Understanding of basic principles of finance, accounting, and bookkeeping
Superb time management skills and detail orientation
Ability to maintain confidentiality of company and partner information

Please apply by submitting a cover letter and resume to Derek Halliburton.

Legal Assistant* - Nashville Office

Stites & Harbison, PLLC, a full-service law firm, is looking for a full-time Legal Assistant to provide high-level administrative support to our busy attorneys in Nashville, Tennessee.

Responsibilities:

Drafting of standard pleadings, correspondence, memoranda and other documents.
Federal/State/Appellate court e-filings.
Document management including filing, indexing, scanning, saving and organizing.
Publishing conflict checks, processing new matter requests, drafting engagement letters, updating client and contact lists.
Reviewing/releasing daily time entries for assigned attorneys utilizing Firm approved narrative guidelines.
Managing client billing matters; reviewing and editing pre-bills in collaboration with designated billing coordinator.
Processing expense reimbursement via Chrome River.
Serve as liaison between the attorneys and client and other third parties.
Prepare hearing folders and trial binders.
Communicate with court personnel, opposing counsel, and others.
Perform administrative duties (calendar hearings, and deadlines, organize case files, manage logistics, etc.).

Qualifications:

3+ years of law firm administrative experience.
Experience with Office 365 with proficient use of Word (with Track Changes) and Excel.
Technical knowledge to learn Service Group-specific software.
Meticulous attention to detail, excellent grammar, spelling and proofreading, as well as strong organizational skills.

Please apply by submitting a cover letter and resume to Stan Pyrdum.

*We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law. Stites & Harbison is an equal opportunity employer offering a competitive salary and benefits package.

Stites & Harbison, PLLC ranks in the Top 20 “Best Places to Work in Kentucky” for 2024 in the medium company category. The firm has made the list 18 times — 10 of those in the Top 10.

Notice to Recruiters and Search Firms: Stites & Harbison will only accept submissions if a signed, current fee agreement is in place.

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If you are interested in a position within one of our offices, please submit a cover letter and resume to the following:

Alexandria, VA
Susan Finke
Office Administrator
1800 Diagonal Road, Suite 325
Alexandria, VA 22314
[email protected]
(703) 837-3912

Atlanta, GA; Franklin, Memphis and Nashville, TN
Stan Pyrdum
Office Administrator
401 Commerce Street, Suite 800
SunTrust Plaza
Nashville, TN 37219
[email protected]
(615) 782-2247

Covington, Frankfort and Lexington, KY

Amy Newton
Office Administrator
250 West Main Street, Suite 2300
Lexington, KY 40507
[email protected]
(859) 226-2232

Louisville, KY and Jeffersonville, IN
Laura Cassaro
Office Administrator
400 West Market Street, Suite 1800
Louisville, KY 40202
[email protected]
(502) 681-0480