Staff - Job Openings

Executive Assistant* – Lexington, Ky. office (in-office)

Stites & Harbison is seeking a highly organized and proactive Executive Assistant to support attorneys in our Business & Finance Service Group in Lexington, Kentucky. This role is ideal for an experienced administrative professional who enjoys managing complex schedules, coordinating projects, preparing professional documents, and providing exceptional client service in a fast-paced environment. The successful candidate will support attorneys working on corporate, banking, finance, commercial lending, and transactional matters. Previous legal experience is welcomed but not required.

This is an in-office position. Candidates must reside within commuting distance of Lexington, Kentucky.

What You’ll Do

• Manage attorney calendars, schedules, appointments, meetings, travel arrangements, and critical deadlines.
• Coordinate projects, collect and organize information, track action items, and maintain reports.
• Prepare, format, proofread, and organize correspondence, presentations, reports, and other business documents.
• Serve as a primary point of contact for clients and internal stakeholders, ensuring responsive and professional communication.
• Maintain electronic and physical files using the firm’s document management systems.
• Assist with client onboarding, engagement letters, and file administration.
• Support monthly billing, time entry, invoicing, expense reports, and reimbursements.
• Coordinate meetings and events, including logistics, materials preparation, and follow-up activities.
• Protect confidential and sensitive information with discretion and professionalism.
• Provide administrative and project support to attorneys and other service groups as needed.

What You Bring

• Associate’s or Bachelor’s degree preferred; equivalent experience will be considered.
• Three or more years of executive assistant, administrative, project coordination, or related experience.
• Exceptional organizational and time-management skills.
• Strong communication and client service abilities.
• Ability to manage multiple priorities in a fast-paced professional environment.
• Advanced proficiency with Microsoft Office Suite and Adobe Acrobat.
• Experience with SharePoint, OneDrive, document management systems, or similar business technologies preferred.
• Strong attention to detail, judgment, and problem-solving skills.
• Ability to maintain confidentiality and professionalism at all times.

Please apply by submitting a cover letter with your relevant experience and resume to Amy Newton ([email protected]) with the subject line “Business & Finance Executive Assistant Application.” No phone calls, please.

Executive Legal Assistant* – Lexington, Ky. office (in-office)

Stites & Harbison is seeking a highly organized and detail-oriented Legal Executive Assistant to support attorneys in our Business & Finance Service Group in Lexington, Kentucky. This role is ideal for an experienced legal support professional who excels at coordinating complex matters, managing competing priorities, preparing legal documents, and delivering exceptional client service. The successful candidate will play a key role in supporting attorneys engaged in business, banking, finance, corporate, commercial lending, and transactional matters.

This is an in-office position. Candidates must reside within commuting distance of Lexington, Kentucky.

What You’ll Do

• Manage attorney calendars, schedules, appointments, meetings, and critical legal deadlines.
• Coordinate due diligence projects, including collecting and organizing files, tracking deadlines, and preparing reports.
• Prepare, format, proofread, and organize legal correspondence, contracts, transaction documents, governance records, and other legal materials.
• Maintain electronic and physical client and matter files utilizing the firm’s document management systems.
• Prepare and maintain engagement letters and client onboarding documentation.
• Assist attorneys with billing, time entry, invoicing, expense reporting, and matter administration.
• Prepare and file UCC financing statements, entity formation documents, governance documents, and Secretary of State filings.
• Coordinate transaction closings and maintain closing binders, indexes, and related records.
• Communicate professionally with clients, courts, opposing counsel, government agencies, and other legal professionals.
• Assist in maintaining compliance with firm policies and confidentiality requirements.
• Provide administrative support and legal project coordination for attorneys in the Business & Finance Service Group.

What You Bring

• Associate’s or Bachelor’s degree preferred; equivalent combinations of education and experience will be considered.
• Three or more years of experience as a Legal Assistant, Legal Executive Assistant, Legal Administrative Assistant, Paralegal, or similar legal support role.
• Experience supporting business, banking, finance, corporate, commercial lending, or transactional legal practices preferred.
• Strong understanding of legal document preparation, file management, and client service.
• Exceptional organizational skills and the ability to manage competing deadlines.
• Advanced proficiency with Microsoft Office Suite and Adobe Acrobat.
• Experience with iManage, SharePoint, OneDrive, LexisNexis, Westlaw, or similar legal technology platforms preferred.
• Ability to handle confidential and sensitive information with discretion.
• Excellent written and verbal communication skills.

Please apply by submitting a cover letter with your relevant experience and resume to Amy Newton ([email protected]) with the subject line “Business & Finance Executive Legal Assistant Application.” No phone calls, please.

Litigation Legal Assistant* – Lexington, Ky. office (in-office)

Stites & Harbison is seeking a highly organized and detail-oriented Legal Assistant to support attorneys in our Litigation Service Group in Lexington, Kentucky. This role is ideal for an experienced legal administrative professional who enjoys managing multiple priorities, coordinating case activities, preparing legal documents, and delivering exceptional client service in a fast-paced environment. The successful candidate will support attorneys handling a variety of litigation matters, primarily in defense-based practices. This position combines traditional legal assistant responsibilities with substantive litigation support and offers the opportunity to work closely with attorneys throughout the life of a case.

This is an in-office position. Candidates must reside within commuting distance of Lexington, Kentucky.

What You’ll Do

• Manage attorney calendars, schedules, appointments, meetings, travel arrangements, and litigation deadlines.
• Prepare, proofread, format, and organize pleadings, motions, correspondence, discovery materials, and other legal documents.
• Coordinate court filings and maintain case-related records and documentation.
• Assist attorneys with case management from intake through trial and post-trial activities.
• Organize, index, and maintain electronic and physical client and matter files using the firm’s document management systems.
• Support discovery efforts through document collection, organization, retrieval, and production.
• Prepare trial binders, exhibits, and other materials for hearings, depositions, mediations, and trial.
• Assist with conflict checks, matter opening procedures, and client file maintenance.
• Prepare monthly billing, expense reports, and other client accounting-related items.
• Serve as a professional liaison with clients, court personnel, opposing counsel, vendors, and experts.
• Respond to telephone calls, emails, and client inquiries promptly and professionally.
• Protect confidential and sensitive information in accordance with firm policies and legal standards.
• Perform general administrative and other duties as assigned.

What You Bring

• Associate’s or Bachelor’s degree preferred; equivalent combinations of education, training, and experience will be considered.
• Three or more years of legal assistant, litigation support, administrative, or related professional experience preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to producing high-quality work.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience with iManage, SharePoint, OneDrive, LexisNexis, Westlaw, or similar platforms preferred.
• Ability to learn and effectively utilize new software, legal technology, and AI-powered tools.
• Strong judgment, problem-solving skills, and a collaborative approach to supporting attorneys and clients.
• Demonstrated reliability, professionalism, and commitment to outstanding client service.

Please apply by submitting a cover letter with your relevant experience and resume to Amy Newton ([email protected]) with the subject line “Litigation Legal Assistant Application.” No phone calls, please.

Litigation Paralegal* – Lexington, Ky. office (in-office)

Stites & Harbison is seeking an experienced Paralegal to join our Litigation Service Group in Lexington, Kentucky. This position is ideal for a litigation professional who enjoys being an integral member of the trial team and supporting attorneys through all phases of complex litigation. The successful candidate will work closely with attorneys on primarily defense-based matters and will play a critical role in case management, discovery, deposition preparation, trial preparation, and client service.

This is an in-office position. Candidates must reside within commuting distance of Lexington, Kentucky.

What You’ll Do

• Assist attorneys throughout all phases of litigation, from case intake through trial and post-trial proceedings.
• Manage litigation case files and maintain accurate organization of physical and electronic records.
• Coordinate discovery efforts, including document collection, review, organization, retrieval, and production.
• Draft, proofread, and prepare pleadings, motions, correspondence, discovery responses, and other legal documents.
• Prepare deposition summaries, analyze transcripts, and organize deposition exhibits.
• Assist with trial preparation, including witness files, trial exhibits, trial binders, and courtroom support as needed.
• Conduct legal and factual research using a variety of legal research platforms and databases.
• Coordinate with clients, experts, court personnel, opposing counsel, and outside vendors.
• Monitor deadlines, court schedules, and case milestones to ensure timely completion of work.
• Prepare conflict checks, maintain matter records, and support case administration processes.
• Assist with billing, expense reporting, and other matter-related administrative responsibilities.
• Maintain confidentiality and ensure compliance with firm policies and legal requirements.
• Support attorneys with additional litigation and trial-related projects as needed.

What You Bring

• Associate’s degree, Bachelor’s degree, or Paralegal certificate preferred.
• Five or more years of litigation experience supporting cases from pre-suit or case inception through trial and post-trial activities.
• Experience in one or more of the following areas preferred: personal injury, medical malpractice, product liability, professional liability, insurance defense, or bad faith litigation.
• Strong knowledge of litigation procedures, court rules, discovery processes, and trial preparation.
• Exceptional organizational, analytical, and problem-solving skills.
• Excellent written communication and legal drafting abilities.
• High level of attention to detail and accuracy.
• Proficiency with Microsoft Office Suite and litigation support technologies.
• Experience with iManage, SharePoint, OneDrive, LexisNexis, Westlaw, docketing software, and document management systems preferred.
• Ability to manage multiple cases and deadlines in a fast-paced litigation environment.
• Strong interpersonal skills and the ability to develop productive working relationships with attorneys, clients, and colleagues.
• Demonstrated professionalism, dependability, sound judgment, and commitment to exceptional client service.

Please apply by submitting a cover letter with your relevant experience and resume to Amy Newton ([email protected]) with the subject line “Litigation Paralegal Application.” No phone calls, please.

*Stites & Harbison is a dynamic and growing firm with 12 offices across eight states and ranks in the Top 10 “Best Places to Work in Kentucky” for 2026 in the medium company category. The firm has made the list 20 times — 12 of those in the Top 10.

We believe that a happy, well-compensated team is a productive team. Our compensation packages are competitive, and we offer a comprehensive benefits package including health insurance, retirement plans, paid time off, and more.

Stites & Harbison is an Equal Opportunity Employer. We welcome applicants from all backgrounds and do not discriminate on the basis of race, color, religion, sex, national or regional origin, age, disability, sexual orientation, gender identity, military or veteran status, or any other status protected by law.

Notice to Recruiters and Search Firms: Stites & Harbison will only accept submissions from recruiters with whom we have a current signed fee agreement.

If you are interested in a position within one of our offices, please submit a cover letter and resume to the following:

Alexandria, VA
Susan Finke
Office Administrator
1800 Diagonal Road, Suite 325
Alexandria, VA 22314
[email protected]
(703) 837-3912

Atlanta, GA; Memphis and Nashville, TN
Stan Pyrdum
Office Administrator
401 Commerce Street, Suite 800
SunTrust Plaza
Nashville, TN 37219
[email protected]
(615) 782-2247

Covington, Frankfort and Lexington, KY
Amy Newton
Office Administrator
250 West Main Street, Suite 2300
Lexington, KY 40507
[email protected]
(859) 226-2232

Louisville, KY and Jeffersonville, IN
Laura Cassaro
Office Administrator
400 West Market Street, Suite 1800
Louisville, KY 40202
[email protected]
(502) 681-0480