Staff - Job Openings

Construction Legal Assistant* – Lexington, Ky. office (in-office)

Stites & Harbison is seeking an experienced, detail-oriented Construction Law Paralegal to support attorneys in our Construction Service Group. The ideal candidate thrives in a collaborative, fast-paced environment and is committed to delivering exceptional client service. This is an in-office position based in our Lexington office.

Job Summary

The Legal Assistant provides support to attorneys in the Construction and Data Center Service Groups, handling moderate to complex tasks related to case preparation and management. This includes trial preparation, document production, drafting legal documents and correspondences, assisting with depositions, and managing large volumes of documents.

• This is a nonexempt position.
• Hours: Monday through Friday – 8:30 a.m. – 5:00 p.m. (lunch noon-1:00 p.m.)
• Dress Code: Professional/Business Casual

Essential Duties & Responsibilities

• Manage administrative tasks, organize documents, assist with contracts, discovery, and filing.
• Prepare legal documents, including briefs, pleadings, contracts, trial binders, and other documents specific to the Construction Service Group.
• Manage litigation cases and large projects, including document organization, retrieval, production, and prepare exhibits for depositions and trials.
• Prepare deposition exhibits and assist with trial exhibit preparation.
• Ensure proper indexing, filing, and organization of legal documents, utilizing litigation support software or other methods as required.
• Perform general administrative miscellaneous duties as assigned.
• Assist attorneys with monthly billing and invoicing each month.
• Advanced proficiency in Microsoft Word, including track changes, complex document formatting, automated numbering, style management, and cross-referencing.

Education & Experience Requirements

• Associate’s or Bachelor’s degree in the legal field or a four-year Bachelor’s degree in a related field preferred.
• Minimum of five years of experience in related litigation, including experience from pre-trial through trial and post-trial activities.

Knowledge, Skills & Abilities Requirements

• In-depth knowledge of current legal issues and trends in construction law.
• Ideal candidate will be highly technical.
• Advanced proficiency in Microsoft Office applications. Demonstrated ability to quickly learn and effectively utilize new technologies, including document management systems, legal software, collaboration platforms, and AI tools, as they are adopted by the firm.
• Proficiency with legal research tools, litigation software, word processing, and spreadsheet applications.
• Strong analytical skills, with the ability to compile, organize, and verify information.
• Advanced writing skills, including the ability to draft legal documents and coorespondence clearly and accurately.
• Excellent communication skills, with the ability to interact with attorneys, clients, and external parties to coordinate and discuss complex legal matters.
• Ability to manage multiple tasks and solve practical problems, often with limited standardization.
• Strong organizational skills, with the ability to maintain and prioritize multiple cases and projects simultaneously.
• Ability to work effectively in a team, developing constructive and cooperative working relationships with colleagues and clients.

Interested candidates should submit a resume and cover letter to Amy Newton ([email protected]) with the subject line “Construction Law Legal Assistant Application.” Please include a brief statement of your relevant experience and why you are excited to join our team. No phone calls, please.

Construction Paralegal* – Lexington, Ky. office (in-office)

Stites & Harbison is seeking an experienced, detail-oriented Construction Law Paralegal to support attorneys in our Construction Service Group. The ideal candidate thrives in a collaborative, fast-paced environment and is committed to delivering exceptional client service. This is an in-office position based in our Lexington office.

Job Summary

The Paralegal provides substantive legal support to attorneys in the Construction Service Group. Responsibilities include drafting and reviewing legal documents, assisting with contract preparation and administration, conducting legal research, organizing transaction files, coordinating due diligence, preparing correspondence, and supporting attorneys with a variety of construction-related legal matters.

• This is a nonexempt position.
• Hours: Monday through Friday – 8:30 a.m. – 5:00 p.m. (lunch noon-1:00 p.m.)
• Dress Code: Professional/Business Casual

Essential Duties & Responsibilities

• Draft, review, and revise construction contracts and related legal documents.
• Assist attorneys with contract administration and project documentation.
• Organize and maintain client files and legal documents.
• Prepare correspondence, memoranda, and reports.
• Coordinate document execution and signature processes.
• Assist with due diligence and document review for construction projects.
• Track deadlines and maintain project files.
• Communicate with clients, consultants, contractors, and internal staff.
• Utilize document management software to organize and maintain legal records.
• Perform other substantive paralegal and administrative duties as assigned.
• Assist attorneys with monthly billing and invoicing each month.

Education & Experience Requirements

• Associate’s or Bachelor’s degree in Paralegal Studies, or a Paralegal Certificate, or a four-year Bachelor’s degree in a related field.
• Minimum of five years of paralegal experience, preferably in construction law, commercial transactions, real estate, corporate law, or a related legal practice.

Knowledge, Skills & Abilities Requirements

• In-depth knowledge of current legal issues and trends in construction law.
• Proficiency with legal research tools, litigation software, word processing, and spreadsheet applications.
• Strong analytical skills with the ability to compile, organize, and verify information.
• Advanced proficiency in Microsoft Office applications, including track changes. Demonstrated ability to quickly learn and effectively utilize new technologies, including document management systems, legal software, collaboration platforms, and AI tools, as they are adopted by the firm.
• Advanced writing skills including the ability to draft legal documents and coorespondences clearly and accurately.
• Excellent communication skills, with the ability to interact with attorneys, clients, and external parties to coordinate and discuss complex legal matters.
• Ability to manage multiple tasks and solve practical problems, often with limited standardization.
• Strong organizational skills with the ability to maintain and prioritize multiple cases and projects simultaneously.
• Ability to work effectively in a team, developing constructive and cooperative working relationships with colleagues and clients.

Interested candidates should submit a resume and cover letter to Amy Newton  ([email protected]) with the subject line “Construction Law Paralegal Application.” Please include a brief statement of your relevant experience and why you are excited to join our team. No phone calls, please.

Docketing Specialist* – Lexington, Ky. office (in-office)

Job Summary

The Docketing Specialist acts as the firm’s deadline guardian by managing the master legal calendar helping ensure compliance with court rules and filing requirements. This role interprets incoming litigation or intellectual property documents, accurately calculates critical case deadlines, and enters them into specialized docketing software. By auditing schedules, generating risk reports, and alerting legal teams, the specialist prevents missed filings and protects the firm from malpractice risks.

• This is a nonexempt position.
• Hours: Monday through Friday – 8:30 a.m. – 5:00 p.m. (lunch noon-1:00 p.m.)
• Dress Code: Professional/Business Casual

Essential Duties & Responsibilities

• Enter, update, and track critical dates within the firm’s centralized docketing software.
• Research local court jurisdications and administrative updates to ensure calculation rules remain current.
• Review incoming litigation pleadings, court orders, motions, and USPTO patent/trademark correspondences.
• Apply state/federal civil procedure rules and IP statutory guidelines to determine exact due dates.
• Monitor electronic court filing (ECF) portals and intake queues for new case activity.
• Review daily dockets with legal teams to confirm upcoming filings are on schedule.
• Update, configure, and apply standard firm software jurisdiction rule sets for state, federal, and appellate courts.
• Create new matter profiles in firm software ensuring accurate coding for practice groups, jurisdictions, and attorneys.
• Set up automated firm software reminder triggers and cascading deadline sequences based on specific triggering events.
• Calculate precise timelines for answering complaints, responding to motions, and handling counterclaims.
• Track complex, interlocking deadlines for interrogatories and expert witness disclosures.
• Build backward-planning docket sequences in firm software for trial deliverables, including exhibit lists, motions in limine, and jury instructions.
• Coordinate and log deadlines for deposition notices, subpoenas, and transcript review periods.
• Manage strict statutory windows for filing notices of appeal, cross-appeals, and appellate briefs.
• Track compliance windows for non-party document subpoenas and deposition appearances.

Education & Experience Requirements

• Equivalent combinations of education, training, and relevant docketing, calendaring, litigation support, intellectual property, paralegal, or law firm experience will be considered.
• Three or more years of experience in legal docketing, litigation support, case management, calendaring, paralegal work, intellectual property administration, or a law firm environment strongly preferred.

Knowledge, Skills & Abilities

• Working knowledge of state and federal civil procedure, local court rules, discovery schedules, trial countdowns, and appellate filing timelines.
• Working knowledge of USPTO patent and trademark prosecution lifecycles, statutory filing windows, and maintenance fee or renewal schedules.
• Hands-on proficiency with firm software, including applying automated rule sets, managing workflow triggers, and generating custom reports.
• Clear understanding of the overall structural workflows, legal terminology, and critical risk points inherent to both civil litigation and intellectual property prosecution.
• Ability to maintain confidentiality related to the body of work.
• Proficiency with Microsoft Ofce Suite (Word, Excel, Outlook), iManage, SharePoint, OneDrive, LexisNexis, Westlaw, and docketing software preferred.
• Ability to create, compose and edit letters, memoranda, and other documents.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to work effectively with attorneys, paralegals, legal assistants, court personnel, and administrative staff while managing numerous matters and deadlines simultaneously.
• High attention to detail and accuracy in calculating and tracking deadlines and court-related time periods.
• Strong analytical skills, with the ability to compile, organize, and verify information.
• Conduct periodic audits of docketed dates and active matters to ensure accuracy and completeness.
• Maintain integrity of docketing and calendaring databases through regular review and updates.
• Generate and distribute daily, weekly, and customized deadline reports to attorneys and practice groups.
• Strong written communication skills, including the ability to prepare reports, deadline notifications, procedures, and professional correspondence.
• Excellent communication skills, with the ability to interact with attorneys, clients, and external parties to coordinate and discuss complex legal matters.
• Ability to manage multiple tasks and solve practical problems, often with limited standardization.
• Strong organizational skills, with the ability to maintain and prioritize multiple cases and projects simultaneously.
• Ability to work effectively in a team, developing constructive and cooperative working relationships with colleagues and clients.

Interested candidates should submit a resume and cover letter to Amy Newton  ([email protected]) with the subject line “Docketing Specialist Application.” Please include a brief statement of your relevant experience and why you are excited to join our team. No phone calls, please.

*Stites & Harbison is a dynamic and growing firm with 12 offices across eight states and ranks in the Top 10 “Best Places to Work in Kentucky” for 2026 in the medium company category. The firm has made the list 20 times — 12 of those in the Top 10.

We believe that a happy, well-compensated team is a productive team. Our compensation packages are competitive, and we offer a comprehensive benefits package including health insurance, retirement plans, paid time off, and more.

Stites & Harbison is an Equal Opportunity Employer. We welcome applicants from all backgrounds and do not discriminate on the basis of race, color, religion, sex, national or regional origin, age, disability, sexual orientation, gender identity, military or veteran status, or any other status protected by law.

Notice to Recruiters and Search Firms: Stites & Harbison will only accept submissions from recruiters with whom we have a current signed fee agreement.

If you are interested in a position within one of our offices, please submit a cover letter and resume to the following:

Alexandria, VA
Susan Finke
Office Administrator
1800 Diagonal Road, Suite 325
Alexandria, VA 22314
[email protected]
(703) 837-3912

Atlanta, GA; Memphis and Nashville, TN
Stan Pyrdum
Office Administrator
401 Commerce Street, Suite 800
SunTrust Plaza
Nashville, TN 37219
[email protected]
(615) 782-2247

Covington, Frankfort and Lexington, KY
Amy Newton
Office Administrator
250 West Main Street, Suite 2300
Lexington, KY 40507
[email protected]
(859) 226-2232

Louisville, KY and Jeffersonville, IN
Laura Cassaro
Office Administrator
400 West Market Street, Suite 1800
Louisville, KY 40202
[email protected]
(502) 681-0480