Stites & Harbison, PLLC
Careers

Staff

Stites & Harbison recognizes that having the right people onboard is critical to our success as a firm. Every individual plays an important role. That is true for our attorneys, administrative professionals, paralegals, and professional support personnel.

Business People

Job Openings:

IT Systems Engineer* – Atlanta, Ga. Office

Stites & Harbison, PLLC, a full-service law firm, known for innovative technologies that solve problems, is looking for a full-time IT Systems Engineer to join our firm-wide Technology Group promoting and supporting technology and applications in our Atlanta, Georgia office. We are seeking a highly-skilled systems engineer who has the business knowledge and technical expertise to implement strategies, evaluate products, and build upon an infrastructure that supports the changing needs of our firm. It is crucial that this individual be able to work collaboratively with remote team members and managers and is capable of being self-directed regarding daily tasks.

The successful candidate will be responsible for the set-up, maintenance, and troubleshooting of all computer systems, phones and network equipment. They will ensure our colleagues can perform their jobs and functions by providing the highest level of technological support with rapid response times to requests and incidents.

Key Responsibilities:

  • Provide vital first level technologic support for attorneys and staff encompassing all manners of technology.
  • Provide initial support and diagnostics for desktop systems, phones, video conferencing, software, printers, scanners, tablets, and mobile devices.
  • Imaging laptops and workstations.
  • Receive and log requests for support from Stites colleagues and/or service delivery staff.
  • Respond to and manage the status of requests submitted to the Service Desk.
  • Ensure that all requests are dealt with and resolved appropriately, and issues requiring further specialist input are referred to the appropriate support team. Investigate issues/problems and determine the correct actions to take.
  • Support legal software on workstation and cloud services.
  • Utilize excellent communication skills to convey complex IT issues/concepts into short explanations and simple terms.

Requirements:

  • Server and network systems experience.
  • Windows 10, 11, MacOS, Microsoft Teams, O365, Azure, Intune and Desktop/laptop Imaging technology knowledge is necessary.
  • IT security knowledge of conditional access policies.
  • Enterprise applications.
  • Security related applications.
  • Familiarity with SQL Databases.
  • VMware/SAN experience a plus.
  • General Networking Knowledge.
  • O365 Power Automate.
  • Legal desktop software knowledge of Aderant, Intapp, HighQ and Litera.
  • Ability to lift 50 lbs.
  • Travel to other offices as needed.
  • Willingness to work after-hours in emergency situations, including weekends and holidays.
  • Ability to work remotely when necessary.
  • Maintain confidentiality of company information.
  • Comply with and make positive contribution to all company policies, rules and procedures for Health & Safety and best practices.

Please apply by submitting a cover letter and resume to Lee Pfeiffer.

Accounting Staff* - Louisville, Ky. Office

Stites & Harbison, PLLC, a full-service law firm would like to add a highly qualified Accounting Clerk to support the daily operations of the accounting team in Louisville, Kentucky. This is a non-exempt, full-time position with excellent benefits.

We are seeking a detail-oriented and reliable Accounting Clerk to join our dynamic law office. The Accounting Clerk will be responsible for assisting in various accounting tasks, including but not limited to accounts payable, trust accounting, expense reimbursement, and general financial record-keeping. The ideal candidate will have a strong understanding of accounting principles, excellent organizational skills, and the ability to thrive in a fast-paced environment.

This is not a remote position and only candidates within commuting distance of the office will be considered. We offer a business casual atmosphere that promotes a positive work environment for all employees.

Responsibilities:

  • Processing vendor invoices and expenses incurred by the firm.
  • Verifying accuracy and completeness of invoices and expense reports.
  • Ensuring proper coding and categorization of expenses according to firm policies.
  • Processing check runs or electronic payments in accordance with established payment schedules.
  • Monitoring and managing accounts payable aging to ensure timely payment and prevent overdue balances.
  • Following established accounting policies, procedures, and controls to ensure accuracy and integrity of financial data.
  • Providing general administrative support to the accounting department as needed.

Required skills and qualifications:

  • High School Diploma (or equivalent); Associates Degree or Bachelor’s Degree in finance or accounting preferred
  • 3+ years of experience bookkeeping, accounting, or related field
  • Excel – moderate skills, basic pivot tables, traditional formatting, basic formulas
  • Natural proficiency with math
  • Good time management skills and ability to prioritize
  • Excellent organizational skills and attention to detail
  • Proficiency with office productivity applications and aptitude for learning new systems

Preferred skills and qualifications:

  • Law firm accounting
  • Cash basis accounting
  • Bank reconciliations
  • Balance Sheet account reconciliations
  • Accounts Payable
  • Report Preparation

Please apply by submitting a cover letter and resume to Derek Halliburton.

Electronic Billing Specialist* - Louisville, Ky. Office

Stites & Harbison, PLLC, a full-service law firm would like to add a highly qualified Electronic Billing Specialist to our Client Billing team in Louisville, Kentucky. The successful candidate will be responsible for the handling of the firm’s ebilling operations. This position works closely with other Accounting & Finance staff, especially with Billing Coordinators, the Billing & Collections Manager and Accounting Managers nationally. This is a non-exempt, full-time position with excellent benefits.

Responsibilities:

  • Assist the Electronic Billing Supervisor in the set-up and implementation of new ebilling, including obtaining all necessary timekeeper billing rates and ensure client references have been established. Handling of the ebilling implementation will require coordination with the client, ebilling vendor (if necessary), the Principal Billing Partner or other attorneys.
  • Review of any client Outside Counsel Guidelines to establish and set up new clients in eBilling Hub and the firm’s financial accounting system.
  • Monitor eBilling Hub and all ebilling vendor sites in order to conduct continual and thorough account audits to resolve all invoice rejections or inability to upload invoices, in a timely manner. This requires close coordination with the Billing Coordinator and keeping the Electronic Billing Manager.
  • Actively participate in and assist the Electronic Billing Supervisor in meetings and training sessions with Accounting & Finance staff on all aspects of ebilling.
  • Provide feedback and recommendations to Accounting & Finance management on process improvements and reviews of ebilling policy and procedures. Also, research and respond to client, attorney or staff inquiries.

Required skills and qualifications:

  • High School Diploma (or equivalent); Associates Degree or Bachelor’s Degree in finance or accounting preferred
  • 3+ years of law firm billing experience, including eBilling
  • Prior Elite Enterprise or 3E experience preferred

Please apply by submitting a cover letter and resume to Derek Halliburton.

Billing Specialist* - Louisville, Ky. Office

Stites & Harbison, PLLC, a full-service law firm would like to add a Billing Specialist to support the daily operations of the accounting team in Louisville, Kentucky. This is a non-exempt, full-time position with excellent benefits.

The ideal candidate has a natural passion for math and an eagerness to learn more about the overall billing process. Under the direction of the Billing Manager, the billing specialist will prepare and process billing invoices from pre-stage to final invoicing for firm clients.

This is not a remote position and only candidates within commuting distance of the office will be considered. We offer a business casual atmosphere that promotes a positive work environment for all employees.

Responsibilities:

  • Collaborate with attorneys, legal assistants and others to generate prebills, monitor unbilled time, ensure timely billing and collections.
  • Make edits to prebills per partner instructions including, but not limited to, time descriptions, transfers, write down/off of unbilled time/costs in conformity with firm policy.
  • Show tenacity and drive in following up with Billing Partners and others in order to resolve client billing issues and ensure invoices are approved and billed.
  • Reconciling and maintaining of client accounts and accrual schedules.
  • Review prebills and follow-up with attorneys to ensure that entries are posted to correct matters.
  • Editing and translating prebills into bills utilizing the 3E system.

Required skills and qualifications:

  • High School Diploma (or equivalent)
  • Proficiency in Elite, 3E, or ADERANT
  • Understanding of basic principles of finance, accounting, and bookkeeping
  • Superb time management skills and detail orientation
  • Ability to maintain confidentiality of company and partner information

Please apply by submitting a cover letter and resume to Derek Halliburton.

Legal Assistant* - Nashville Office

Stites & Harbison, PLLC, a full-service law firm, is looking for a full-time Legal Assistant to provide high-level administrative support to our busy attorneys in Nashville, Tennessee.

Responsibilities:

  • Drafting of standard pleadings, correspondence, memoranda and other documents.
  • Federal/State/Appellate court e-filings.
  • Document management including filing, indexing, scanning, saving and organizing.
  • Publishing conflict checks, processing new matter requests, drafting engagement letters, updating client and contact lists.
  • Reviewing/releasing daily time entries for assigned attorneys utilizing Firm approved narrative guidelines.
  • Managing client billing matters; reviewing and editing pre-bills in collaboration with designated billing coordinator.
  • Processing expense reimbursement via Chrome River.
  • Serve as liaison between the attorneys and client and other third parties.
  • Prepare hearing folders and trial binders.
  • Communicate with court personnel, opposing counsel, and others.
  • Perform administrative duties (calendar hearings, and deadlines, organize case files, manage logistics, etc.).

Qualifications:

  • 3+ years of law firm administrative experience.
  • Experience with Office 365 with proficient use of Word (with Track Changes) and Excel.
  • Technical knowledge to learn Service Group-specific software.
  • Meticulous attention to detail, excellent grammar, spelling and proofreading, as well as strong organizational skills.

Please apply by submitting a cover letter and resume to Stan Pyrdum.


*We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law. Stites & Harbison is an equal opportunity employer offering a competitive salary and benefits package.

Stites & Harbison, PLLC ranks in the Top 10 “Best Places to Work in Kentucky” for 2023 in the medium company category. The firm has made the list 17 times — 10 of those in the Top 10.

Notice to Recruiters and Search Firms: Stites & Harbison will only accept submissions if a signed, current fee agreement is in place.

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If you are interested in a position within one of our offices, please submit a cover letter and resume to the following:

Alexandria, VA
Susan Finke
Office Administrator
1800 Diagonal Road, Suite 325
Alexandria, VA 22314
[email protected]
(703) 837-3912

Atlanta, GA; Franklin, Memphis and Nashville, TN
Stan Pyrdum
Office Administrator
401 Commerce Street, Suite 800
SunTrust Plaza
Nashville, TN 37219
[email protected]
(615) 782-2247

Covington, Frankfort and Lexington, KY

Amy Newton
Office Administrator
250 West Main Street, Suite 2300
Lexington, KY 40507
[email protected]
(859) 226-2232

Louisville, KY and Jeffersonville, IN
Laura Cassaro
Office Administrator
400 West Market Street, Suite 1800
Louisville, KY 40202
[email protected]
(502) 681-0480