Staff

Stites & Harbison recognizes that having the right people onboard is critical to our success as a firm. Every individual plays an important role. That is true for our attorneys, administrative professionals, paralegals, and professional support personnel.

Job Openings:

Legal Assistant* - Frankfort Office

Stites & Harbison, PLLC, a full-service law firm, is looking for a full-time Legal Assistant to join our team in Frankfort, Kentucky.

Position Summary

This position will provide administrative support to two attorneys. We are searching for highly dependable, punctual, motivated self-starters, only.

Responsibilities

Provide a broad range of administrative duties including communication with clients, creation and editing of various legal forms including contracts and agreements, pleadings, correspondence, and memoranda from handwritten drafts and dictation.
Enter and submit time entries, publish conflict checks, open and process new matter requests, draft engagement letters, update client and contact lists, process expense reimbursements, and open and distribute mail.
Field calls and convey accurate and complete messages.
Redline, proofread, and process legal and administrative documents.
Review and correct pre-bills and prepare billing invoices.
Establish and maintain filing and records (in both hard copy and electronic formats), file information in a timely manner, and retrieve information from files as requested.

Qualifications

Minimum of two years of legal secretarial experience.
Trust & Estate experience helpful.
Executive-level attention to detail, good grammar, spelling, and proofreading, as well as strong technical and organizational skills.
Communicates effectively, courteously, and professionally with clients, visitors, and all firm personnel.

Stites & Harbison offers competitive compensation, an excellent benefits package, paid parking, and a 37-1/2 hour work week.

Please apply by submitting a cover letter and resume to Tracey Moore at [email protected].

Law Firm Administrator* - Lexington office:

Stites & Harbison PLLC, a full-service law firm, is looking for a Law Firm Administrator to join our team in Lexington, Kentucky. This position encompasses a wide range of activities with involvement in all phases of administration, personnel, finances, facilities, systems and law firm processes. The successful candidate will work closely with firm management implementing firm policies and procedures.

Responsibilities:

Human Resource management including personnel file maintenance, onboarding, benefits administration, personnel policy implementation, and directing office salary reviews and staff evaluations.
Providing coaching and guidance regarding employment matters in such areas as policy and procedure interpretation/application, dispute resolution, corrective action, leaves of absence, harassment, and terminations.
Managing and coordinating workflow of legal administrative support staff, office services, record clerks, hospitality staff and reception.
Organize Office Operations such as facilities management, maintenance, workspace assignment, layout, and purchasing.
Event Planning including the firm holiday party, summer outings, monthly socials, and staff appreciation day.
Partner with firm COO to review and prepare office budget and strategic calendar.

Qualifications:

Strong knowledge of HR, Operations and Facilities Management.
Bachelor’s Degree and 5+ years’ office services and office management experience, preferably in the professional services industry.
Proven ability to train and manage office staff, including managing ongoing training of staff in connection with IT and practice group procedures.
Experience with space renovation, build-out, and moves.
Ability to use various software and computer systems for producing reports, preparing, analyzing, and presenting financial data. Strong familiarity with software including MS Excel, Access, and Outlook.
Experience effectively managing and adhering to an office budget.

Please apply by submitting a cover letter and resume to Tracey Moore at [email protected].

Legal Assistant* - Lexington office

Stites & Harbison, PLLC, a full-service law firm, is looking for a full-time Legal Assistant to join our team in Lexington, Kentucky.

Responsibilities

Provide a broad range of administrative duties including communication with clients, creation and editing of various legal forms including contracts and agreements, pleadings, correspondence, and memoranda from handwritten drafts and dictation.
Enter and submit time entries, publish conflict checks, open and process new matter requests, draft engagement letters, update client and contact lists, process expense reimbursements, and open and distribute mail.
Field calls and convey accurate and complete messages.
Redline, proofread, and process legal and administrative documents.
Review and correct pre-bills and prepare billing invoices.
Establish and maintain filing and records (in both hard copy and electronic formats), file information in a timely manner, and retrieve information from files as requested.

Qualifications

Minimum of two years of legal secretarial experience.
Executive-level attention to detail, good grammar, spelling, and proofreading, as well as strong technical and organizational skills.
Communicates effectively, courteously, and professionally with clients, visitors, and all firm personnel.

Stites & Harbison offers competitive compensation, an excellent benefits package, paid parking, and a 37-1/2 hour work week.

Please apply by submitting a cover letter and resume to Tracey Moore at [email protected].

Corporate Paralegal* - Louisville office

Stites & Harbison PLLC, has a full-time opening for a Corporate Paralegal to join our Business & Finance service group in Louisville, Kentucky.

Responsibilities:

Draft various corporate documents such as articles, bylaws, operating agreements, stock certificates.
Prepare corporate entity documentation, including foreign qualification applications.
Perform online searches of state and federal lien and litigation databases.
Complete corporate and UCC filings with states.
Assist with a variety of transactions including mergers and acquisitions and financings.
Maintain minute books and stock records.
Administrative legal assistance as needed.

The successful candidate will have:

Two-plus years of experience with Corporate or Transactional Law.
Associate's or Bachelor’s Degree in Paralegal Studies or related.

Please apply by submitting a cover letter and resume to Sara Graham at [email protected].

*We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law. Stites & Harbison is an equal opportunity employer offering a competitive salary and benefits package.

Stites & Harbison, PLLC ranks in the Top 10 “Best Places to Work in Kentucky” for 2022 in the medium company category. The firm has made the list 16 times — nine of those in the Top 10.

Notice to Recruiters and Search Firms: Stites & Harbison will only accept submissions if a signed, current fee agreement is in place.

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If you are interested in a position within one of our offices, please submit a cover letter and resume to the following:

Alexandria, VA
Susan Finke
Office Administrator
1800 Diagonal Road, Suite 325
Alexandria, VA 22314
[email protected]
(703) 837-3912

Atlanta, GA; Franklin, Memphis and Nashville, TN
Stan Pyrdum
Office Administrator
401 Commerce Street, Suite 800
SunTrust Plaza
Nashville, TN 37219
[email protected]
(615) 782-2247

Covington, Frankfort and Lexington, KY
Sally Schlegler
Office Administrator
250 West Main Street, Suite 2300
Lexington, KY 40507
[email protected]
(859) 226-2222

Louisville, KY and Jeffersonville, IN
Sara Graham
Office Administrator
400 West Market Street, Suite 1800
Louisville, KY 40202
[email protected]
(502) 681-0552